📝 Registration – Important Details
Please review the following key points
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Abstract Review Mandatory Fee (for Speakers and
Poster presenters):
1. Abstract Review Fee: This fee is mandatory for all speakers and poster presenters. It must be paid immediately after submitting your abstract.
2. Review Process: Your abstract will be reviewed by the Emirates
Pathology Organizing Committee and Editorial Board Members, but this will only
happen once the review fee has been paid.
3. Acceptance & Next Steps: If your abstract is successfully
reviewed and accepted (and any requested edits are made), you'll receive an
Abstract Acceptance Letter. Afterward, you can proceed with the registration
process for the event.
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Visa Invitation Letter Processing Fee (Mandatory for
International Participants)
All participants traveling from outside the UAE are
required to pay a Visa Invitation Letter Processing Fee. This fee covers the
preparation and issuance of an official Visa Invitation Letter, which includes:
- Your
full name as per passport
- Passport
number and nationality
- Conference
details and confirmation of participation
- Signature
and seal from the organizing committee
This document is essential for your visa application and
helps demonstrate the purpose of your travel to UAE immigration authorities.
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DTCM Permit Mandatory Fee:
1. DTCM Permit Fee: This is a mandatory fee for international
participants attending the conference. The fee covers the cost of processing
the DTCM permit, which helps smooth out the immigration application
process when entering the UAE.
2. Purpose: The DTCM permit ensures that you can
enter the UAE without any immigration issues, facilitating your attendance at
the conference.
3. DTCM Application: The event organizers will handle
the application process for you, meaning you don't have to worry about applying
for the permit yourself.
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Abstract Publication with DOI – Mandatory Fee ( Mandatory for Speakers & Poster Presenters)
All accepted abstracts from speakers and poster presenters must pay a DOI publication fee to be officially published and indexed.
Publication Process
1. After abstract acceptance, the DOI fee must be paid to initiate publication.
2. Abstracts will be published with a unique DOI in our partner international journals.
3. Publication begins only after payment confirmation.
What is a DOI?
A Digital Object Identifier (DOI) is a permanent, citable link that ensures your abstract is:
✅ Globally accessible
✅ Indexed in major databases (Scopus, Web of Science, etc.)
✅ Traceable and permanently archived
Post-Payment Confirmation
Once the fee is received, you will get:
Your DOI number
An official Publication Confirmation Letter
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Delegate Package Includes: Each registered delegate will receive the following benefits as part of their participation:
✅ Participation Slot –
Present your research or attend as a delegate.
✅ Certificate of Participation
– Officially recognizing your involvement.
✅ Access to 80+ Sessions –
Attend keynote talks, oral/poster sessions, and panel discussions across all
tracks.
✅ Networking Opportunities
– Engage with speakers, researchers, industry experts, and fellow delegates.
✅ 1 Coffee Break & Lunch
– Enjoy refreshments and a lunch meal on the main conference day.
✅ Conference Proceeding Kit
– Includes essential materials, notepad, pen, and other conference resources.
✅ Conference Program –
Full schedule of sessions, speakers, and venue details.
✅ Professional Photography
& Videography – Coverage of sessions and participant moments.
✅ Complimentary Wi-Fi Access
– Stay connected throughout the event.
✅ Personalized Delegate Banner
– Your banner displayed at the venue and online.
✅ Profile Featured on Website
– Showcase your name, affiliation, and role on the official conference website.
🏆 Nomination for Best
Delegate Award – All registered participants will be automatically
considered.
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Speaker Package Includes: Each registered speaker will receive the following exclusive benefits:
✅ Oral Presentation Slot –
Present your research live during a scheduled session.
✅ Certificate of Presentation
– Official recognition of your contribution as a speaker.
✅ Access to 80+ Sessions –
Attend all scientific and professional sessions across the event.
✅ Networking Opportunities
– Connect with fellow speakers, researchers, and industry professionals.
✅ 1 Coffee Break & Lunch
– Enjoy refreshments and lunch on the main conference day.
✅ Conference Proceeding Kit
– Includes a notepad, pen, badge, and other essentials.
✅ Conference Program –
Full agenda with session timings, speaker details, and venue information.
✅ Professional Photography
& Videography – High-quality media coverage of your talk and event
participation.
✅ Complimentary Wi-Fi Access
– Stay connected throughout the event.
✅ Personalized Speaker Banner
– Displayed both at the venue and online.
✅ Profile Featured on
Conference Website – Showcasing your name, designation, institution, and
talk title.
🏆 Nomination for Best
Speaker Award – All speakers are automatically considered for this
recognition.
🎤 Chairperson
Opportunity – Eligible to chair or co-chair a session (upon availability
and approval).
📚 25% Discount on
Publication – Apply this discount to publish your research work,
manuscript, or articles in affiliated journals.
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Poster Presenter Package Includes: Each registered poster presenter will receive the following benefits:
✅ Poster Presentation Slot
– Display your research during the dedicated poster sessions.
✅ Certificate of Presentation
– Official acknowledgment of your contribution.
✅ Access to 80+ Sessions –
Full access to all scientific and professional sessions.
✅ Networking Opportunities
– Connect with fellow researchers and experts.
✅ 1 Coffee Break & Lunch
– Enjoy refreshments and lunch on the conference day.
✅ Conference Proceeding Kit
– Includes essential materials for the event.
✅ Conference Program –
Detailed schedule of sessions and events.
✅ Professional Photography
& Videography – Coverage of your presentation and the conference.
✅ Complimentary Wi-Fi Access
– Stay connected throughout the event.
✅ Personalized Poster Banner
– Your banner displayed at the venue and online.
✅ Profile Featured on Website
– Showcasing your name, affiliation, and poster title.
🏆 Nominated for Best
Poster Award – Automatic consideration for this prize.
📚 25% Discount on
Publication – Apply to publish your research work, manuscripts, or articles
in affiliated journals.
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🎓 25 CME Credits Information
- Participants
wishing to earn CME credits must pay both the Delegate/Speaker/Poster Fee
and the 25 CME Credits Fee to attend the conference and qualify for CME
certification.
- Those
registered under the CME Package will receive a 25 CME Credits Certificate,
officially recognizing their Continuing Medical Education participation.
Note:
The CME credits certificate is issued only upon completion of
the required conference sessions.
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🎓 25 CPD Credits
Information
- Participants
wishing to earn CPD credits must pay both the Delegate/Speaker/Poster
Fee and the 25 CPD Credits Fee to attend the conference and qualify
for CPD certification.
- Those
registered under the CPD Package will receive a 25 CPD Credits
Certificate, officially recognizing their Continuing Professional
Development participation.
Note:
The CPD credits certificate is issued only upon completion of the
required conference sessions.
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🏨 Package A Includes
(Check-In: April 8th, 2026 | Check-Out: April 10th, 2026)
- 2
Nights’ Accommodation with all the comforts and amenities listed below
- Presentation
or Participation Slot – Present your work or attend as a delegate
- Conference
Participation Certificate
- 10
CME Credits Certificate – Official Continuing Medical Education
credits
- Access
to all 80+ Sessions – Full access to keynote, oral, poster, and panel
sessions
- Networking
Opportunities – Engage with peers, speakers, and experts
- 1
Coffee Break & Lunch on conference days
- Conference
Proceeding Kit – Includes materials and resources for the event
- Conference
Program – Detailed schedule of sessions and activities
- Professional
Photography & Videography – Coverage of your participation
- Complimentary
Wi-Fi Access throughout the venue
- Personalized
Banner & Profile on Website (Speaker/Poster/Delegate as
applicable)
- Nominated
for Best Speaker/Poster/Delegate Award
- Chairperson
Opportunity – Eligible to chair any conference session
- 25%
Discount on Publication – Applicable to research work, manuscripts,
and articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
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🏨 Package B Includes
(Check-In: April 8th, 2026 | Check-Out: April 11th, 2026)
- 3
Nights’ Accommodation with premium amenities
- Presentation
or Participation Slot – Present your research or attend as a delegate
- Conference
Participation Certificate
- 15
CME Credits Certificate – Official Continuing Medical Education
credits
- Access
to all 80+ Sessions – Full access to all conference sessions
- Networking
Opportunities – Connect with speakers, delegates, and professionals
- 1
Coffee Break & Lunch on conference days
- Conference
Proceeding Kit – Event materials and resources
- Conference
Programs – Complete agenda and session details
- Professional
Photography & Videography – Coverage of your participation
- Complimentary
Wi-Fi Access throughout the venue
- Personalized
Banner & Profile on Website (Speaker/Poster/Delegate as
applicable)
- Nominated
for Best Speaker/Poster/Delegate Award
- Chairperson
Opportunity – Eligible to chair conference sessions
- 25%
Discount on Publication – For your research work, manuscripts, and
articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
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Add on Accommodation Options
Participants can select their preferred dates using
the calendar during registration and choose from the following occupancy
options for separate accommodations:
🛏️ Single Occupancy –
£150
- Ideal
for individual attendees who prefer privacy and a personal space.
- Includes
accommodation for one guest in a private room.
🛏️🛏️ Double
Occupancy – £300
- Recommended
for participants traveling with a co-author, family member,
or friend.
- Provides
accommodation for two guests sharing the same room.
🛏️🛏️🛏️ Triple
Occupancy – £450
- Suitable
for attendees accompanied by two co-authors, family members,
or friends.
- Accommodates
three guests in a shared room.
✅ You are free to choose any
dates and any occupancy type based on your travel plans and
preferences.
🗓️
Flexible booking is available through the calendar interface during
registration.
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🎓 Student Registration
Fee (Student ID Required)
Students attending the conference are eligible for a discounted
registration fee. To qualify, participants must provide a valid student
ID card during registration.
- Student
ID verification is mandatory for both registration and on-site entry.
- The
ID must clearly show your full name, institution name, and validity
date.
- Failure
to present a valid student ID may result in cancellation of the student
rate and require payment of the full registration fee.
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🔁 Refund and Cancellation
Policy
Please note the following terms regarding cancellations and
changes to your registration:
- Registration
fees are strictly non-refundable.
Once payment has been made, no refunds will be issued under any
circumstances.
- If
you are unable to attend in person, you have two alternative
options:
- Transfer
your registration to the next edition of the conference.
- Convert
your participation to virtual (online) attendance for the current
event.
🔄 All changes must be
communicated to the organizing committee in advance of the event date.
📩
For assistance with transfers or virtual attendance, please contact the
conference team at info-ucg@utilitarianconferences.com.